PMO, CPIC, and Budget Management Automation

FDA’s Center for Drug Evaluation and Research runs one of the largest regulatory review operations in the federal government. When Lanevis joined the CPIC and budget management team, CDER was processing budget submissions manually, reconciling financial data across disconnected systems, and spending analyst hours on tasks that should have taken minutes.

We started with the bottleneck that hurt most: budget submission timelines. By building automated workflows in the Unified Financial Management System (UFMS) and connecting them to real-time Power BI dashboards, we cut submission cycle times by 40% and reduced data entry errors by 92%. Those are not estimates – they came from tracking every submission before and after the change.

What we actually built:

• Robotic Process Automation for routine financial tasks – reconciliations, budget tracking, and monthly reporting that used to consume entire analyst weeks. 85% of those tasks now run without manual intervention.
• Real-time performance dashboards that gave CDER leadership visibility into procurement status, budget execution rates, and compliance metrics without waiting for someone to compile a report.
• A CPIC governance framework aligned with OMB Circular A-11 and A-130 that passed every audit cycle at 100% compliance.

Results that mattered to the agency:

• $1.2M in operational cost savings from eliminated manual processes
• 40% faster budget submissions across CDER divisions
• 92% fewer data entry errors in UFMS operations
• 85% of routine financial tasks automated
• 100% compliance with federal financial management requirements

This work did not start with a technology pitch. It started with sitting in budget review meetings, watching analysts re-key numbers between spreadsheets, and asking why. The automation followed the process understanding – not the other way around. That is how Lanevis approaches every engagement: understand the mission pressure first, then build the tools that relieve it.